Thoughts

[Session Log] Open Brain Session 16 - Cloud scheduled task for Notion sync: Created a daily cloud scheduled task (trig_01RxWN8LiymeLJH3fEBs7tmk) at claude.ai/code/scheduled that syncs Notion Projects and Intake Submissions databases to Open Brain every day at 4 AM EDT using Sonnet 4.6. Key discovery: cloud task MCP connectors (Research preview) display in the UI but do NOT inject tools into remote sessions. Workaround: prompt uses Bash + curl to hit Notion REST API and Open Brain REST API directly, bypassing MCP entirely. First run synced 35 projects + 19 intake submissions. Also connected official Notion MCP connector at claude.ai/settings/connectors (OAuth to Dave Tedder's Workspace). Compared official Notion MCP (18 tools) vs suekou's local server (17 tools). Official connector is sufficient for read-only sync but suekou stays as the local default for full control. Local Cowork task on Mac mini should be disabled. Google Apps Script remains fallback if cloud tasks prove unreliable.

[Notion Sync] Daily sync complete. 35 active projects synced from Notion Projects database on 2026-04-01. 19 intake submissions also synced from Notion Intake database.

[Notion Sync] Intake: Client: "Cody Rutherford" — Status: Archived. Submission: Cody Rutherford. Email: codyrutherfour445@gmail.com. Phone: 2526227453. Source: Walk-in. Date Submitted: 2026-01-18. Source: Notion Intake database.

[Notion Sync] Intake: Client: "Noah Daugherty Intake" — Status: Archived. Submission: Noah Daugherty Intake. Email: noahdaugherty5@icloud.com. Phone: (440) 897-0510. Source: Website Form. Date Submitted: 2026-01-05. Source: Notion Intake database.

[Notion Sync] Project: "Wesley Tingle - Background Session" — Status: Ongoing. Created: 2026-03-31T15:56:00.000Z. Source: Notion Projects database.

[Notion Sync] Project: "Dash Bot Automation" — Status: Ongoing. Created: 2026-02-19T15:19:00.000Z. Source: Notion Projects database.

[Notion Sync] Project: "UFO NotebookLM" — Status: Ongoing. Created: 2026-01-04T01:03:00.000Z. Source: Notion Projects database.

[Session Log] Notion → Open Brain bridge: Built and tested the Notion sync pipeline. Queried Notion Projects database (ID: 2ced1125-90e3-8162-ae59-d5720c2b86ff) and successfully pushed 2 test projects into Open Brain. Set up a local Cowork scheduled task (daily 4am) and saved cloud task instructions at reference/instructions/notion-sync-cloud-task.md for future migration to Claude Code cloud scheduled tasks. Key finding: TATTOO HQ page uses linked database views — must query source databases directly (Projects DB: 2ced1125-90e3-8162-ae59-d5720c2b86ff, Intake Submissions DB: 2cfd1125-90e3-8097-8aae-db0565f33a77). This completes capture point 8 of 9 for Open Brain. Remaining: Instagram signals.

[Medicaid Application] Session 6 continued - Lauren's appointments added to Notion. Pulled events from laurentedder01@gmail.com Google Calendar (Feb 2025-Feb 2026). Filtered ~200 calendar events down to 38 confirmed tattoo appointments (Jun 7 2025-Feb 27 2026). Filtering rules: excluded non-tattoo events (Ronen/Ro entries = son, medical/dental/eye appointments, social hangouts, birthdays, pet care "Heart and flea Monte/Fonzie", Water due reminders, taxes, yard sales, parties, trips, concerts). Excluded touch ups and consultations per Dave's instruction. Excluded any client without a Jotform release form (release form = source of truth). Excluded entries already on Dave's Notion calendar (Tailynn Turner 07/26 was on both). Key client mappings from calendar nicknames: Dakota = Dakota George, Bwizzle = Brittany White (social, excluded - no release form), Mandy = Amanda Jarvis, all Kristin entries = social per Dave. Added "Artist" select property (Dave/Lauren) to Client Appointments database. All 76 existing = Dave, 38 new = Lauren. Total now 114 entries. Important technical learning: Notion MCP tool permissions do NOT propagate to Claude Code background subagents. Had to do all 114 updates directly rather than via parallel agents.